The first few days after I opened my LLC, I got a few pieces of mail. The first was for an accountancy asking to do my books, and this was the second. It looks pretty official!
Well gee golly gosh! I don’t remember anything in the course about how Labor Law posters are a required start-up cost, so I decide to take it slowly.
Dang - this thing has barcodes, dates, invoice numbers, required response dates, and Federal Law citations. Honestly, I can feel the stress rising.
And look at the back too! Lots of citations. $17,000 for failure to comply? $250,000 in legal fees? Cripes.
But what is this?
“This offer serves as a solicitation and not to be intended as a bill due.”
Wait, despite the fact that you claimed I owe you $84 in a very bill-like fashion...
Now I’m suspicious AND anxious. This isn’t a government entity - is it a scam?
This is where Common Sense starts to play an important role. If it’s a scam, there will be inconsistencies. Now let’s examine the facts:
The business names are different. At the top of the first page, it’s “Poster Compliance Service, but I’m supposed to make my check out to “LLCS”
The addresses are different. At the top, it’s 720 South Colorado Boulevard Penthouse North, Denver, Colorado, 80246, but they want the business mail to go to Ft. Lauderdale FL.
A quick Google search shows two more problems with the Colorado address. That ZIP code is technically Glendale, not Denver. Also, the only things that comes up on Google under that address (for Penthouse North) are an advertising agency or an office space rental agency, neither of which match up to “Poster Compliance Services” or whatever “LLCS” might stand for.
After examining the barcodes, I thought my eyes were bad, but no! There are barcodes in three places, and only ONE is actually readable. That means the others are fakes. *GASP* The real one is the one in the box with a Record ID and a Notice Date, if you’re curious.
Re-reading the bit about legal fees, they dropped a money sign in front of “250,000”. They also have weird spacing in the boxes where they ask for credit card info.
WHY WRITE A BLOG ABOUT THIS?
Very simply, the methods used here to discover if the mailer is a scam also apply to your business. In particular, your technology needs a plan from start to finish, and it doesn’t happen by accident. As with all plans, they follow a certain formula:
Research - Past experiences and time surfing Google all count as research, but there are always better ways. With the mailer, it was my previous knowledge of scams, as well as some Google searches.
Triage and Plan - Understand the criteria that make a difference. With the scam mailer, it was looking for mistakes and inconsistencies. With your technology, it can be anything from how it affects your workflows to how easy the software is to use. We can help you set these priorities straight.
Execute - In the example of the mailer, it was easy to execute; I just kept reading. With technology decisions, execution continually gets dragged out. This costs your team more than time, since it increases stress by forcing them to continually adapt.
All of these planning pitfalls are something that Clearinity it working every day to overcome. If you are interested in a free consultation about your technology needs, click below!